Thank you for choosing to apply for placement on a Kaya program. We are committed to providing you the best support as you prepare for the experience of a lifetime, which is why we have laid down the following term and conditions to protect your interest. By checking the agreement of these terms and conditions you have accepted to abide by the rules laid down in this agreement, and we suggest that you read the details carefully and speak to us if you require any further clarification. Please note there may be additional conditions which apply to individual placements.
Apply online: http://www.kayavolunteer.com/projects/book
Upon receipt of the application and deposit, we will secure the position in the Program for successful applicants. Deposits will be refunded for all unsuccessful applicants. Kaya will contact all applicants within 2 weeks of receipt of the application. Applications will not be considered without a program deposit.
Applications are accepted throughout the year and are subject to limited space availability. Placement deadlines are based on the dates of the desired program. Some programs and project placements fill up prior to their published application deadlines. Apply early to secure your position. Important deadlines for the Kaya Programs are:
|Volunteer, Work Experience & Group Program Deadlines|
|Early Application||Application can be made up to 1 year in advance, however confirmation of the exact nature of the project will commence 3 months prior to program start|
|Application Deadline||3 month prior to program start|
|Total Fee Due||6 weeks prior to program start|
Program Start and Finish Dates, Current Prices and What’s Included are specified in each project page.
For those of you wishing to pay in US$ we are able to provide you with a quote in dollars. We set our conversion rate at £1=$1.75. This rate takes into account all bank costs associated with receiving dollars in the UK. Due to fluctuating rates you may find it cheaper to pay in pounds at certain times.
Kaya programs are different from travel or adventure programs. Each development project and work experience placement is unique and often cannot be implemented exactly as planned for a variety of reasons. Itineraries shown are a guide and the order of activities may be shifted in line with factors, including, but not limited to the weather, changing project needs and individual situations. Project activities shown cover most areas that you may be asked to get involved, but additional activities may arise that require your assistance and not all activities shown may be carried out in the period of your stay. Applicants are advised that these variables may require changes before or during a program. Part of the challenge and growth opportunity is in adapting to changing conditions and overcoming the obstacles they may present.
Any information provided by Kaya, including but not limited to information about visas, vaccinations, healthcare, climate, group sizes and packing requirements is given in good faith for information and educational purposes only but without responsibility on the part of Kaya or it's partners.
The program deposit of £150 will be applied towards the total program fee. The program deposit is non-refundable for Participants who have been accepted into the program. The program deposit will be fully refunded to non-successful Participants. If the Participant cancels for any reason, the Participant must notify Kaya in writing. The cancellation will be effective upon receipt of the written notification by Kaya to email@example.com Careful planning goes into developing volunteer and work experience programs for every individual applicant. As a result, Kaya and our host communities and partners incur substantial administrative and planning costs prior to the start of each program. Participants who cancel more than six (6) weeks prior to the program start will receive a refund on the program fee paid, less the deposit. Individuals who cancel or shorten their program for any reason, less than six (6) weeks prior to the program start or during the program will not receive a refund. Kaya strives to ensure sustainable projects and quality programs for Participants.
The Refund Policy is defined in an effort to protect and accomplish these goals. Kaya deals with each situation fairly, in consideration of well established policies, and with the best interests of community members and Participants in mind.
Kaya reserves the right to cancel any program if there are insufficient registrants (where minimum numbers apply) or if Kaya determines it is in the best interest of the applicant’s safety and quality of programming to cancel the program. Kaya is not responsible for other costs incurred by applicants preparing for the trip. Should a program be cancelled for any reason, applicants will be offered the option of positions in other Kaya Programs or a full refund on all fees paid.
In organizing and managing volunteer projects, work experience placements, group, and courses, Kaya, its agents, employees, and staff give notice that they act solely on behalf of and for the benefit of the participants, on the express agreement that Kaya shall not be liable, financially or otherwise, for non-performance or unsatisfactory service; for the injury to persons including death, for loss of or damage to property, for accident or delay, and/or for expenses arising from strikes, weather, quarantine, sickness, government regulation, civil unrest or war, or from any act or omission of Kaya agents or employees, and/or airline, mail services, rail, bus company, vehicle rental entity, hotel, restaurant, or other supplier of service. By signing this application form the participant assumes all of these risks and agrees to indemnify Kaya, its officers, directors, and employees harmless for any and all liability that may arise in connection with participation in the Kaya Programs. Kaya reserves the right to refuse any applicant admission to any program if he or she is deemed ill suited for the program. Important program information will be sent to the email address provided on the application. Photographs, videotapes, and/or statements of participants may be used in promoting Kaya. Kaya publishes program and project photos on a monthly basis on the Kaya website. These photos and videos are available for participant, friends, family, and interested individuals to download, email, or print for personal use. Photography usage for distribution purposes will be considered on an individual basis on application to Kaya.
Participants accept that they will be subjected to various physical and emotional demands and accept that the standard of living, including food, hygiene and accommodation in the relevant country may be below the general standards of their own country. The Participant also understands that certain risks may arise, including, but not limited to, hazards of travelling in remote areas; travel by automobile, van, bus, aeroplane, boat, train or any other means of conveyance; the forces of nature; civil disturbances; national or international conflicts; terrorism; arbitrary itinerary changes made by foreign governments or vendors; dive related accidents, boat accidents; interacting with dangerous wildlife; personal injury or illness from the local environment; accident or illness in remote locations without immediate evacuation or medical facilities; or negligent acts of third parties. The Participant asserts that they know, understands and appreciate these and other risks inherent in the Program , agrees that participation is completely voluntary and assumes all risk associated with the Program.
Kaya shall have no responsibility for any activities undertaken by the Participant outside the scope of those directly relating to the Program, including activities which may have been recommended by Kaya staff or it’s partners within the location.
All participants must possess a valid passport for their Kaya trip. Participants are responsible for any costs associated with visas, airport taxes, obtaining the proper travel documents for their trip, and changes to flight itineraries. All participants must have valid, comprehensive health and travel insurance during the time of their program covering risks associated with ‘Force Majeur’ event, medical emergencies and repatriation. Details of insurance must be supplied to Kaya prior to commencement of any programme. Kaya reserves the right to refuse entry to programmes if insurance details are not supplied.
By joining a Kaya Program, the participant assumes certain obligations to Kaya, its community, and other program participants. If on-site program directors determine a participant fails to meet the behavioural expectations set out in this contract, that participant will be asked to leave the program. Participants asked to leave under these circumstances will not receive a refund. In addition to other program responsibilities, as a program participant you are responsible for:
Participants must be aged 18 years over at time of pick up, unless expressly agreed in advance by Kaya. A copy of the Participant’s passport must be submitted prior to the commencement of the program to verify age. Kaya reserve the right to cancel and application or terminate a placement without refund if false proof is found to have been supplied.
All participants must disclose at time of application any pre-existing or existing medical conditions (including depression and eating disorders) and disabilities. Any medical conditions arising after Application and prior to Placement must be disclosed to Kaya prior to placement commencement. Kaya reserve the right to refuse Application based on these disclosures if deemed necessary. Kaya reserve the right to cancel and application or terminate a placement without refund if false information or lack of disclosure is found to have been supplied. Kaya is not held responsible for the administration or monitoring of any medication.
While Kaya make every effort to establish safety conditions and risk assessment, Participants are warned that the general standards of health, safety and hygiene in many countries visited may not be of comparable standard to European countries and hence a risk of injury and illness is inherent to this venture.
Some placements may require a CRB/police check – a criminal record check conducted by the government. This check shall be carried out at the applicant’s expense with guidance from Kaya. Some placements require proof that volunteers are clear of certain medical conditions, though the provision of a health certificate. This check shall be carried out at the applicant’s expense.
If a Participants wishes to lodge a complain in relation to their program, they shall first bring the complaint to the attention of the in-country coordinator, who will make reasonable efforts to deal with and, where possible, resolve the complaint within a reasonable time. If the coordinator is unable to resolve any serious complaint, and the participate choses to terminate their placement early and depart the project, they shall provide the coordinator with a written version on event prior to departure. Compensation cannot be provided for early departure unless extreme circumstances are found, which will be determined at the sole discretion of Kaya. Participants agree that Kaya shall not be liable for damages or compensation relating to any claim regarding inconvenience, disappointment, discomfort or loss of enjoyment.